Last updated on
Nov 13, 2025
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Sign Documents with Stamp using pdfFiller
How can you sign documents with a stamp?
To sign documents with a stamp in pdfFiller, upload your PDF, add your stamp by selecting it from the toolbar, and position it where needed. Finally, save or download the document. This process simplifies the signing of legal and business documents.
What is signing documents with a stamp?
Signing documents with a stamp refers to using a graphical representation of a signature or an official stamp on a digital document. It replaces the need for physical signatures, ensuring a smooth workflow especially in remote transactions.
Why signing documents with a stamp is critical for modern document workflows?
In today's fast-paced digital world, traditional methods of signing documents can slow down processes significantly. By enabling users to sign documents with a stamp, organizations can expedite transactions, reduce paperwork, and minimize delays in approvals.
What are the use-cases and industries that frequently utilize document stamping?
Multiple industries leverage the use of document stamping, including legal, real estate, and finance. For instance, law firms often require quick sign-offs on contracts while real estate brokers may need stamping on closing documents.
-
Legal documents: Contracts, pleadings, and affidavits.
-
Real estate: Purchase agreements, lease contracts.
-
Finance: Loan documents, financial agreements.
-
Corporate: Board resolutions, partnership agreements.
How to sign documents with a stamp in pdfFiller: step-by-step
Signing documents with a stamp in pdfFiller is straightforward. Follow these steps:
-
Log in to your pdfFiller account.
-
Upload the document you need to sign.
-
Select the 'Stamp' tool from the toolbar.
-
Choose your stamp or create a new one.
-
Drag and drop the stamp onto the document.
-
Adjust the stamp's size and position as needed.
-
Save or download your signed document.
What customization options are available for signatures, initials, and stamps?
pdfFiller allows users to customize their signature stamps extensively. You can create a personalized stamp that represents your actual signature, initials, or any unique image that signifies approval.
-
Upload your signature: You can scan your handwritten signature and upload it.
-
Create initials: Design a distinct stamp for your initials.
-
Add logos: Include your company logo as a stamp.
-
Choose from presets: Use pre-existing stamps available in the platform.
How to manage and store documents after signing with a stamp?
Once documents are signed with a stamp, pdfFiller offers robust management and storage options. You can categorize and organize your documents, ensuring easy access when needed.
-
Organize: Use folders to categorize documents by project or client.
-
Search: Utilize the search function to find documents quickly.
-
Share: Send documents directly from the platform to recipients.
-
Download: Export signed documents in various formats, such as PDF or Word.
What are the security and compliance considerations when signing with a stamp?
Using pdfFiller to sign documents with a stamp ensures compliance with regulations governing electronic signatures. It's essential to understand the security measures in place to protect your documents and personal information.
-
Compliance: Adheres to e-signature laws like ESIGN and UETA.
-
Encryption: Utilizes SSL encryption for document security.
-
Audit trails: Provides a detailed history of document interactions.
-
User Authentication: Validates users before allowing document access.
How does pdfFiller compare with other alternatives for signing documents?
While there are several alternatives to pdfFiller for signing documents with a stamp, pdfFiller stands out for its comprehensive features that integrate document editing, e-signing, and secure storage. Here's how some key alternatives compare.
-
DocuSign: Focuses mainly on e-signatures, less on editing and document management.
-
Adobe Sign: Powerful but can be more complex and pricier than pdfFiller.
-
HelloSign: User-friendly but lacks some advanced features like extensive form filling.
-
Nitro: Primarily a PDF editor with limited e-signing options.
What should you take away about signing documents with a stamp?
Signing documents with a stamp using pdfFiller is a streamlined, efficient process crucial for modern businesses. By eliminating traditional barriers to signing, pdfFiller empowers users to handle documents securely and swiftly.
Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
-
Service agreements
-
Vendor contracts
-
Non-disclosure agreements (NDAs)
-
Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
-
Offer letters
-
Employment contracts
-
Non-compete agreements
-
Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
-
Contracts and agreements
-
Power of attorney forms
-
Affidavits
-
Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
-
Purchase agreements
-
Lease contracts
-
Property disclosure forms
-
Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
-
Permission slips
-
Enrollment forms
-
Scholarship applications
-
Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
-
Loan agreements
-
Investment contracts
-
Financial statements
-
Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
Did not know what to expect at first, this being my first time to use online PDF forms. But, after I got the hang of it, it's working out awesome and exactly what I was looking for.
Easy and time saving
I use it to fill out government and medical forms for personal reasons. It could be used for any form you might need to complete.
It's very easy to use and has tons of forms available. You can upload unique forms and it works great on those too.
I have had some issues finding forms I've completed.
Help me get a deliverable done in time
I've only used it for 30 minutes or maybe an hour but it has helped me merge a bunch of PDFs that I was having issues with and needed t get dne iin time for a contract delivery.
So far I am really liking pdfFiller
So far I am really liking pdfFiller. It's simple to use and has many tools at your finger tips that makes filling out paperwork even easier when you can't get ink for your printer, or you own your business where filling out important documents just looks much neater when done on computer than your own chicken scratch.
Excellent Customer Service
I contacted the customer service team of pdfFiller when I had a problem and it was dealt with straight away. I spoke to someone called Harmhon and they were really kind and understanding. They replied to me very quickly and the problem was resolved in less than a few minutes. Overall, I am very happy with the service and would definitely recommend to a friend.
What do you like best?
Very easy to use. Super helpful. I have to complete so many forms this is an amazing addition so I dont have to hand write everything.
What do you dislike?
I would say the price, but even that isn't bad. So nothing at all.
What problems are you solving with the product? What benefits have you realized?
Like mentioned above, I often have so many forms I need to fill out. I love being able to just write and fill in the things I need. To make them look very clean and professional.
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
Can you sign documents with a stamp?
Signature stamps are generally recognized as legally binding when they accurately reflect the deliberate and authorized intent of the individual they represent.
How to sign with a stamp?
Click on the 'Stamp' tool located in the toolbar. Choose the stamp you want to use from the available options. pdfFiller offers a variety of stamps, including signature stamps, date stamps, and custom stamps. Position the stamp on the document by clicking on the desired location.
How do I put a stamp on a document?
How to Add a Stamp to a PDF File: Step-by-Step Guide Step 1: Open the PDF with Edit PDF. Go to the Edit PDF. Step 2: Add the Stamp Using the Image Tool. Click Image in the top toolbar. Step 3: Resize, Duplicate, or Move the Stamp. Click and drag the corners of the image to resize it.
How to digitally sign a PDF with stamp?
Add a stamp Open a document, and then from the All tools menu, select View more > Add a stamp. From the left panel, select Stamp and then select a desired stamp from the required category. Select the spot in the document where you want to apply the stamp.