Last updated on
May 25, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Sign Documents with Stamp
Sign documents quickly and easily using pdfFiller's stamp feature for digital signatures.
What is the Signature Tool?
The signature tool in pdfFiller allows you to sign documents digitally, distinguishing between self-signing and sending for signature. This user-friendly interface is easily accessible via the toolbar and is trusted by over 68 million users. With pdfFiller, you can sign documents without the complexity of traditional methods, making it an ideal choice for small and medium businesses.
How Does This Feature Improve Your Workflow?
The signature tool enhances your workflow by enabling you to sign documents quickly and efficiently. You can sign documents from any device, eliminating the need for printing. This feature is particularly beneficial for small businesses, allowing you to work from anywhere without lengthy processes.
Three Ways to Create Your Signature
With pdfFiller, you can create your signature in three different ways: Draw, Type, and Upload. Each method produces legally binding signatures, ensuring that your documents are compliant. You can customize each signature to fit your style, making it easy to choose the best option for your needs.
How to Draw Your Signature
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1.Open the signature tool in pdfFiller's editor.
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2.Select the Draw option to begin creating your signature.
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3.Use your mouse, touchpad, or stylus to draw your signature freehand.
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4.Adjust the color and line thickness as desired for better visibility.
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5.Resize and reposition your signature after placing it on the document.
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6.Ensure your signature is legally valid by following the guidelines provided.
How to Type Your Signature
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1.Access the signature tool and choose the Type option.
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2.Type your name in the designated field.
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3.Select your preferred font style and color for your signature.
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4.Place your typed signature on the document where needed.
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5.Make sure it meets legal compliance standards for e-signatures.
How to Upload Your Signature Image
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1.Navigate to the signature tool and select the Upload option.
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2.Choose an image file of your existing handwritten signature.
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3.Ensure the image is in a supported format for upload.
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4.Adjust the size and position of your uploaded signature on the document.
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5.Confirm that your uploaded signature is legally recognized.
Adding Initials to Your Documents
You can easily add initials to your documents using the signature tool. Create initials using the same three methods: Draw, Type, or Upload. Customize the appearance of your initials and place them appropriately within the document. Each method ensures that your initials are legally valid and compliant with e-signature regulations.
Customizing Your Signature Appearance
pdfFiller allows you to customize your signature's appearance. You can choose different colors and thicknesses for drawn signatures, select font styles and colors for typed signatures, and resize or reposition any signature after placement. This flexibility ensures that your signature reflects your personal style while maintaining legal validity.
Saving and Reusing Your Signatures
You can save your signatures to your pdfFiller account for future use. This feature allows you to set a default signature that can be easily accessed whenever you need it. By saving your signatures, you simplify the signing process for future documents, ensuring efficiency and convenience.
Legal Validity of Your Signatures
Signatures created with pdfFiller comply with legal standards such as ESIGN, UETA, eIDAS, and GDPR. Each signed document receives a timestamped audit trail, ensuring that your signatures are legally binding. This compliance gives you peace of mind when signing important documents.
Scenarios for Using the Signature Tool
Consider practical scenarios where you might need to sign documents. For instance, signing a lease agreement quickly can save time and hassle. Freelancers can authorize contracts efficiently, while real estate agents can complete forms without delays. These real-world applications demonstrate the versatility of pdfFiller's signature tool.
Comparison with Other E-Signature Tools
How does pdfFiller compare with other e-signature tools? DocuSign offers extensive integrations but can be complex for small businesses. In contrast, pdfFiller simplifies the signing process without hidden fees. Adobe Acrobat Sign is known for robust features but often comes with a higher price tag, while pdfFiller provides similar capabilities at a lower cost. Dropbox Sign is user-friendly but lacks some advanced features, whereas pdfFiller combines ease of use with comprehensive functionality.
Next Steps
Now that you know how to sign documents with pdfFiller, you can fill, sign, and share your documents efficiently. Embrace the digital workflow and enjoy the benefits of a streamlined signing process.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
When I registered I thought that it was only going to cost me $5.99 a month, but then my card got charged $19.99 and I was a little upset about that. But other then that it was a great benefit and I was able to do more things easier than I thought possible.
I had trouble with printing but being the stubborn person I am, I did not request help. I did manage to print after a while. When I did complain, they listened and made a correction on the bill. I'm quite happy with the program now.
I like it but wish there was an edit instead of erase and text to change something. There may be but I'm not aware of it so a webinar would be very helpful.
It does have a few glitches, but overall, it's a nice product with plenty of good features. The original annual price of $72 was too much for the few times I would use it in the course of a year, but the special rate of $18 was reasonable. If I would use it more, it would be worth it, although I hate subscriptions. We'll see if I use it enough to justify renewing next year.
What do you like best?
The most helpful thing about pdfFiller is that I can take a pdf document and add text or highlight text effortlessly. It is very user-friendly.
What do you dislike?
I have nothing to complain about with pdfFiller by airSlate. It saves me so much time there is literally nothing to dislike.
What problems is the product solving and how is that benefiting you?
pdfFiller by airSlate is solving problems when I needed to make changes to a pdf document and it was so hard to do without it looking jumbled until I found pdfFiller. It has saved me so much time and my documents come out looking so much cleaner and professional.
As an accountant
As an accountant, even one who does not prepare taxes, this has turned out to be a life-saver for me with all the POA's and other forms that need to be filled out and signed. Thanks pdfFiller!
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How can I sign documents with a stamp using pdfFiller?
To sign documents with a stamp using pdfFiller, simply upload your document to the platform, select the 'Stamp' tool, and choose or create your custom stamp. This process allows you to quickly and securely sign documents without printing them. After uploading, navigate to the 'Fill' menu, select 'Stamp', and position it where needed. This method ensures that your signature is legally binding and maintains the integrity of your document. For added security, consider using pdfFiller’s encryption features to protect your signed documents.
What are the benefits of signing documents with a stamp instead of a traditional signature?
Signing documents with a stamp offers several advantages over traditional signatures. Firstly, it enhances efficiency by allowing you to sign multiple documents quickly, which is crucial for remote professionals and legal teams. Additionally, a stamp can provide a consistent and professional appearance across various documents. Using pdfFiller, you can create a digital stamp that reflects your brand or personal style, ensuring your documents stand out. Moreover, digital stamps can be securely stored and reused, reducing the risk of loss or forgery.
Is it secure to sign documents with a stamp in pdfFiller?
Yes, signing documents with a stamp in pdfFiller is secure. The platform employs advanced security protocols, including SSL encryption, to protect your documents during upload and storage. When you sign documents with a stamp, you can also add password protection and audit trails to ensure that only authorized users can access or modify the signed documents. This level of security is essential for legal teams and SMEs that handle sensitive information. Always ensure that your account is secured with strong passwords and two-factor authentication for added protection.
Can I use my stamp on different devices with pdfFiller?
Absolutely! pdfFiller is designed for cross-platform compatibility, allowing you to sign documents with a stamp on any device, whether it’s a desktop, tablet, or smartphone. This flexibility is particularly beneficial for remote professionals who may need to access documents on the go. Simply log into your pdfFiller account from any device, and you can upload, sign, and manage your documents seamlessly. Ensure that you have the latest version of your browser for optimal performance.
What types of documents can I sign with a stamp on pdfFiller?
You can sign a wide variety of document types with a stamp on pdfFiller, including PDFs, Word documents, and image files. This versatility makes it an ideal solution for legal teams, remote professionals, and SMEs who often deal with different formats. To sign, simply upload your document, select the stamp tool, and apply your signature. This feature not only saves time but also streamlines the document automation process, allowing for efficient workflows.
How do I create a custom stamp for signing documents in pdfFiller?
Creating a custom stamp for signing documents in pdfFiller is straightforward. Start by navigating to the 'Stamp' tool in the editor. You can upload an image of your signature or design a stamp using the available templates. Once created, save your custom stamp to your account for future use. This personalized touch can enhance your professional image and ensure that your documents are uniquely identifiable. Remember to keep your stamp secure and only share it with trusted individuals.
What should I do if my stamp does not appear correctly on the document?
If your stamp does not appear correctly on the document, first check the size and resolution of the stamp image. Ensure that it is not too large or too small for the document layout. You can resize the stamp within pdfFiller before placing it. Additionally, verify that you are using a compatible file format, such as PNG or JPEG. If issues persist, consider reaching out to pdfFiller's customer support for assistance. They can help troubleshoot any technical problems and ensure that your stamping process is smooth.
